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SHARING SLIDE DECK
It is recommended that the facilitator closes out all other applications (Outlook mail, internet browsers, instant messaging applications, etc.) prior to sharing a presentation.
Open slide deck window, go to presentation mode. Slide animation will only occur in Presentation mode
The facilitator should screen share the presentation application (such as PowerPoint or KeyNote application). It is best not to share your entire desktop.
You must “Stop Share” for attendees to not see your shared screen. “Pause Share” does not actually stop participants from seeing your screen or shared application. If you have not moved your slides in a while they may go into sleep mode and be unresponsive when trying to advance the slides again. In this case, you can leverage the “pause share” and “resume share” to move the slides again.
Slides can be moved/advanced by rolling the wheel of your mouse, or by hitting the space bar or enter key on your keyboard, versus clicking your mouse. (Mac users refer to the article for Zoom Tips for Mac Users).
PORTION OF SCREEN SHARE FEATURE
- Set up your PowerPoint window to your preference
- Select "Share" in Zoom
- Select "Advanced" on the top left portion of your Zoom window
- Move green frame over the area of your monitor that you wish to display. The participants will only see that portion of your screen.
Example: Host View when using portion of Screen Feature. The Host can see the upcoming slides, but the participants cannot. It is important to frame the entire slides in the green box frame.
TIP: As the facilitator/host, hide your video square on your screen (participants will still be able to see your video). Please your cursor in your video window, then right click and select Hide Self View option
TIP: Dual Monitors! Utilizing two monitors makes a considerable difference and allows the facilitator to leverage the full gallery view throughout the entire event. Please email [email protected] to make set up efficient when utilizing this approach.
TIP: It is recommended that participants leverage Side by Side view when the facilitator is sharing slides. This allows participants to maximize screen space and view the slides as well as gallery view.
- While sharing the PowerPoint deck, instruct participants to click "View Options > Zoom Ratio > Fit to Window > Side by Side mode
- a line will appear between the screen sharing and the participant video frames, which participants can drag to adjust the screen to their preferred view.
TIP: Participants can also share documents when they are in the Breakout rooms. The process is the same as outlined below. Recommend that print screen is utilize for photos or graphic sharing. Follow these instructions:
- Mac Users: Command+shift+3 for entire screen or Command+shift+4 to select the area you wish you capture, then paste
- PC Users: Alt+PrtScn to capture your currently active window, then paste
SHARING VIDEO
If you need to share a video (i.e. a client has a senior executive video to kickoff), follow these instructions:
- Save the video to your desktop
- Open the video and save the icon for it at the bottom of your screen
- For Audio to work you MUST click ‘share computer sound’ (bottom left), otherwise participants will not be able to hear the audio from the video
- When you are selecting the share screen option, select the check box at the bottom of the pop up that says, “Optimize Screen Share for Video Clip”. Then select your screen share to share the video as usual. That is meant to allow for a better viewing of the video.
- Before you start the video, advise attendees they will need to adjust their own volume as you are unable to control how quiet or loud their computer is set
- Note that while the video is playing, participants and host are all unable to talk to each other until the video is finished
MAC USERS
This article explains in detail exactly how to screen share successfully for Mac users:
SIDE BY SIDE VIEW
